You are here:  Home  >  ENDO 2011  >  Abstracts & Awards  >  Abstract Submission Rules  

Print Version Print Version


ENDO 2011 Late-Breaking Abstract Submission Rules

Late-Breaking Abstracts

The Endocrine Society solicits late-breaking, high-impact endocrine studies to be submitted for ENDO 2011.  Late-breaking abstracts may be submitted for consideration between March 24 and April 8.  A limited number of these high profile abstracts will be accepted for presentation in a late-breaking oral or poster session.

  1. Late-breaking abstracts must be submitted by Friday, April 8, 2011, 5:00 PM US Central Time.

  2. An abstract cannot contain data already accepted for publication as an original manuscript at the time of abstract submission or previously presented at a national meeting within the USA.  Violators of this policy may be subject to administrative withdrawal of the abstract, and may be barred from presenting at future meetings of The Endocrine Society.

  3. Once submitted, NO REVISIONS to abstracts will be allowed. If orthographic or grammatical corrections are necessary after the abstract has been submitted, a $65.00 fee will be charged.

  4. Abstracts are allowed 2,500 characters. The abstract title, authors/institutions, and disclosure information are NOT counted toward this allotment. Support sources and references that are entered in the text boxes designated for this information also are NOT counted toward this allotment. Spaces are included in the total character count.

  5. Graphics (figures & tables) may not be submitted with abstracts.  ENDO abstracts are required to be text-only.

  6. Authorship on multiple abstracts is permitted.

  7. It is the responsibility of the submitting (contact) author to ensure that all co-authors review the abstract prior to submission. Confirmation of abstract submission will be e-mailed to co-authors listed on the abstract. Failure to obtain permission to publish from co-authors is liable to result in abstract rejection.

  8. The presenting author on the abstract must attend ENDO 2011 to validate the abstract.

  9. Submitting an abstract DOES NOT register you for ENDO 2011. Online registration and program information can be found on The Endocrine Society's Web site at www.endo-society.org. To receive registration forms, contact The Endocrine Society at: 8401 Connecticut Avenue, Suite 900, Chevy Chase, Maryland 20815-5817; Phone: 1-301-941-0210; Fax: 1-301-941-0257, E-mail ENDO at: societyservices@endo-society.org

  10. If your abstract is selected for an oral presentation, the contact author hereby gives permission for The Endocrine Society to record the presentation for possible inclusion in a compilation of presentations from ENDO 2011.

  11. ENDO abstracts will be published in an online supplement to Endocrine Reviews, and in the online and CD-ROM Abstracts2ViewTM products with meeting itinerary planner.

  12. Abstracts must be submitted or sponsored by Active Members or Emeritus Members of The Endocrine Society, and their Member ID numbers are required when the abstract is submitted on the abstract site. Members can get their Member ID number from 1) the upper left corner of their Society journal mailing label, 2) using the "I have forgotten my account and/or web site information" tool from the Member Login screen at www.endo-society.org or 3) contact the Society Services department at 1-888-363-6762 or 1-301-941-0210 or SocietyServices@endo-society.org

    Active Members or Emeritus Members may sponsor up to three abstracts on which they are not listed as co-authors. An Active Member or Emeritus Member may sponsor an unlimited number of abstracts provided that he/she is ALSO a co-author on the abstracts.

  13. If you are a Fellow/Student Associate, Affiliate Associate, Healthcare Associate or Research Associate of The Endocrine Society, you must secure sponsorship from an Active Member or Emeritus Member and submit his/her Member ID number when you submit your abstract. To confirm your membership status or to identify Active Members or Emeritus Members to sponsor your abstracts, you may search the online Member directory at www.endo-society.org/apps/MemberSearch/index.cfm (this feature is for members only).

    If you are a non-member of The Endocrine Society, you must secure sponsorship from an Active Member or Emeritus Member.

  14. By sponsoring an abstract, the member certifies that:
    • he/she is an eligible member of The Endocrine Society by submitting a Member ID number (this number can be found on the upper left corner of your journal label), by Searching the Online Member Directory at www.endo-society.org/apps/MemberSearch/index.cfm, or by contacting Society Services at 1-888-363-6762 or 1-301-941-0210).

    • the research described in the abstract complies with the guiding principles for experimental procedures written in the Declaration of Helsinki, the Statement of The Endocrine Society Concerning the Care and Use of Animals in Research, and the NIH Guide for the Care and Use of Laboratory Animals, 1985;

    • All authors have read the Disclosure of Relevant Financial Relationships & Resolution of Conflicts of Interest on the disclosure page of the program and appropriate disclosures have been made.


  15. If you are a non-member residing outside the United States and you cannot secure an Active Member or Emeritus Member to sponsor your abstract, you may request at time of submission that your abstract be reviewed by the Annual Meeting Steering Committee.

  16. Complete payment information and a NON-REFUNDABLE processing fee of $150 (US dollars) are due at the time of submission. (VISA or MasterCard accepted)

  17. Failure to comply with any of the above rules may lead to an abstract being rejected by the Annual Meeting Steering Committee. Gross violation of research or publication ethics may result in an author's exclusion from future abstract submission.

  18. For assistance, please contact: Technical Support via email or call: 507.333.1000 or 866.759.5440 (toll free within the USA), 8 AM – 5 PM Central Time, Monday through Friday.

Online Submission Notes

This section contains information to guide you through the online submission process. We recommend that you print this page and use it as a reference during this process.

  • Create a username and password to begin using the submission site.  The login is not tied to Endocrine Society Member login information.
  • Click the buttons on the left side of the screen and complete each section. Be sure to carefully follow the instructions within each section.
  • Save your work by clicking the "Save" Buttons. This does not submit your abstract for review. Be sure to save your work before logging off the site.
  • You can log off at any time without submitting your abstract and return to continue your work at another time. As long as you do not submit the abstract, it can be edited and revised online as many times as needed until the submission deadline. If you give your username and password to another person, they will have access to edit all abstracts you have not submitted for review.
  • Verify that your abstract is correct by clicking Preview Abstract.
  • Print out and proofread the abstract preview to verify that it is correct before completing the submission process. REMEMBER: Once you complete the submission process, an additional $65.00 fee will be required to make any changes.
  • Click on Submit Abstract, but ONLY when you are sure that your abstract is complete and in final form.
  • Payment of the NON-REFUNDABLE $150 processing fee must be completed at the time of submission.
If email confirmation is not received within two business days of your submission, please contact: Technical Support via email or call: 507.333.1000 or 866.759.5440 (toll free within the USA), 8 AM – 5 PM Central Time, Monday through Friday.

Deadline:

All late-breaking abstracts must be submitted by Friday, April 8, 2011 at 5:00 PM US Central Time. If not submitted by this date, your abstract will not be accepted.